Are you or any of your other co-residents planning to attend AAPD 2023? If you are, this is the perfect place to start! Below, find all information for dates and deadlines you should be aware of. Check back for more updates as AAPD 2023 gets closer.

Important Dates to Know for AAPD 2023

  • January 18, 2023 - Research Poster and GSRA Abstract Submission Deadline
  • February 2023 - Notification of acceptance into Poster Competition via email
  • April 1, 2023 - LAST DAY TO RECEIVE COMPLIMENTARY REGISTION FOR AAPD 2023 (no exceptions will be made past this date)
  • April 12 , 2023 - Research Poster and GSRA Submission Deadline

Submit Your Poster Here (Link to follow, available by Nov 1)
Submit Your Poster Here (Link to follow, available after Feb)

My Kid’s Dentist and Orthodontics Poster Competition & the Graduate Student Research Award

  • Posters and audio recordings are due by April 12, 2023. This is will be a live, in-person, event. Physical posters are not needed, this is an electronic poster session (your poster will be presented on a screen behind you).
  • You will receive an email in the weeks leading up to Annual Session that will include your scheduled poster presentation date, please keep this for your records. Presenting authors must be at their assigned station during their designated date and time of their presentation (Friday or Saturday 9am-5pm). No schedule changes will be allowed.
  • The poster session will run 9am-5pm on Friday, May 26th and Saturday, May 27th.
  • The date/time listed [under the audio task in the Conference Harvester] for your presentation is not final and is subject to change. Posters are currently scheduled using all the abstracts that were entered into the event, however after all posters have been submitted, we will have a clearer picture of how many posters will actually be presented during the session, which will affect the schedule.
  • The schedule will be finalized after all posters have been submitted.
  • For those who have entered into the poster competition, the winner will be announced during the General Assembly on Sunday, May 28th.
  • Access the Conference Harvester here (Link to follow).

Registration for AAPD 2023
Submitting an abstract or a poster does NOT automatically register you for AAPD 2023 Annual Session. You must register for the conference separated from abstract/poster submission. You can learn more and register here.

Who can present a poster?

  • AAPD Members
    • Pediatric Dental Residents
    • Pre-doctoral Dental Students
    • Other (e.g. faculty, residents from other specialties, etc.)

Who is eligible to compete for awards?

  • My Kid’s Dentist and Orthodontics Poster Competition – Only Pediatric Dental Residents are eligible to compete for this award
  • Graduate Student Research Awards (GSRA) – Current pediatric dentistry residents or graduates of a pediatric dentistry residency training program, having received their certificate or degree within eighteen (18) months prior

What are the options for presenting your poster at the AAPD Annual Session?
Those who wish to present their poster at the Annual Session have a few different options from which to choose. Which option is most appropriate will first depend on if you have a case presentation or a research project.

  • Research projects are eligible to participate in the Graduate Student Research Award (GSRA) and Research Poster Session (Present or Compete)
  • Case presentations are welcomed, but are NOT eligible to participate either competition (GSRA or Poster competition)

Your choice of whether or not to participate in the competition(s) or simply present your findings should be based on the quality of the research, the significance of the findings, and your own personal feelings toward participation. This should be discussed with your program director prior to submitting your application. When you choose to submit your abstract, you will be prompted to choose one of these options before submitting. Below is a description of each category to help you determine which option is best for you. Program Directors will be required to sign off on all abstracts before they can be submitted.

  1. Poster Presentation Only: This option is appropriate for case presentations, some pilot studies, and research projects with partial results. You will be assigned a time slot at a poster station to present during the Annual Session. This category does not include judging by a Poster Judge. You will present your poster and answer questions from an assigned Poster Reviewer. You will not participate in the competitions and, as such, will not be scored nor considered for an award/prize.
  2. Poster Competition Only: This option is appropriate for completed research projects. You will be assigned a time slot to present during the Annual Session. A Poster Judge will come by to listen to your presentation and will ask questions regarding your project and findings. Judging is based off specific criteria provided the judges. This category is eligible to win first, second or third place in the My Kid’s Dentist and Orthodontics Poster Competition. This option does not include entry in the Graduate Student Research Award competition.
  3. Graduate Student Research Award (GSRA) ONLY: This option is appropriate for completed research projects with significant You will be entered into the GSRA competition ONLY. You will NOT be assigned a time to present a poster at the Annual Session unless you are chosen as a GSRA finalist.
    1. GRSA Applicants 
      1. Applicants may only submit one entry for this award. Entries will not be accepted from individuals who have previously submitted to the competition. Abstracts must not be closely related to another submitted abstract with the same coauthors. Published work is not eligible for this award.
      2. Applicants must be an active member in good standing of the AAPD (international applicants may join at the time of submission).
      3. Current pediatric dentistry residents or graduates of a pediatric dentistry residency training program, having received their certificate or degree within eighteen (18) months prior to the GSRA application deadline are eligible for this award.
      4. Final, analyzed data must be included in the January abstract submission, without final data will not be judged.
    2. For Finalists Only
      1. A manuscript is required. If a major flaw in the research study is detected during the manuscript review, the judges reserve the right to withdraw the award prior to the Annual Session and to name a successor finalist. Finalist are not eligible to win a prize in the Research Poster Competition.
      2. Oral presentations are held on the Friday of Annual Session, and plaques are awarded during the General Assembly and Awards Ceremony on the Sunday of Annual Session. Attendance to both of these events is mandatory.
  4. My Kid’s Dentist and Orthodontics Poster Competition and GSRA: This option is appropriate for completed research projects with significant findings. You will be entered to participate in the GSRA competition AND the My Kid’s Dentist and Orthodontics Poster Competition. You will be assigned a time slot to present during the Annual Session. A Poster Judge will come by to listen to your presentation and will ask questions regarding your project and findings. Judging is based off specific criteria provided the judges. This category is eligible to win first, second or third place in the My Kid’s Dentist and Orthodontics Poster Competition. However, should you be chosen as a GSRA finalist, you will be expected to present your poster during your assigned time, but are not eligible to win a prize in the My Kid’s Dentist and Orthodontics Poster Competition. 

THE AAPD IS NOT RESPONSIBLE IF YOU MAKE AN INACCURATE SELECTION DURING THE SUBMISSION PROCESS. IT IS UP TO THE SUBMITTER TO TAKE STEPS TO FIX ANY ERRORS WITH THEIR SUBMISSION.

My Kid’s Dentist and Orthodontics Poster Competition Prize Information
Those who choose to compete in the Research Poster competition are eligible to win the prizes below:
1st Place: $1,000
2nd Place: $500
3rd Place: $250

GSRA Prize Information
The Graduate Student Research Award (GSRA) was established in 1989 for pediatric dentistry residents and recent graduates. Eight finalists are selected to present their research during AAPDs Annual Session. Finalists receive complimentary registration for them and a guest to the meeting, and one hotel room (three nights lodging), airfare (up to $500), and a $500 cash award. Finalists are also presented with a plaque during the General Assembly at the Annual Session.* A matching cash award is presented to each finalist’s training program.

Oral presentations are held on the Friday of Annual Session, and plaques are awarded during the General Assembly and Awards Ceremony on the Sunday of Annual Session. Attendance to both of these events is mandatory.

*While multiple authors can be acknowledged, only one applicant will serve as the finalist to make the oral presentation and be awarded complimentary registration, hotel, airfare, and the cash award.

Poster Presentation Requirements:

  • For publishing purposes, posters uploaded must be a PDF file at highest resolution possible.
  • The aspect ratio (ratio of width to height) should ideally be set to '16:9'
  • The complete poster is limited to one slide only. That means one single page for your PDF file
  • Fonts should be sans-serif (e.g., Arial, Calibri, etc.)
  • Minimum font size should not be smaller than 6pt
  • Graphic material, tables and illustrations should be as simple as possible. Numbers or arrows to indicate the viewing sequence are of great assistance to viewers.
  • The faces of subjects should be blacked out for privacy
  • Images must be at least 120 pixels

Poster Viewing Access
All posters and audio recordings are made available for viewing via the AAPD Annual Session App, as well as on the Annual Session Webpage.

AAPD Annual Session App (Link available in 2023)
Itinerary Planner (Link available in 2023)

Commercialism
Posters must avoid commercialism, promotion, or advertisement. Posters that are deemed to be commercial, promotional or an advertisement will not be accepted and will be removed from the competition.

For any questions regarding the My Kid’s Dentist and Orthodontics Poster Competition and/or the Graduate Student Research Award, please contact Education Development and Academic Support Manager, Leola Royston at lroyston@aapd.org or (773) 938-4986.