Housing Information

Please read this information carefully. You must register for the Annual Session prior to booking your hotel reservation. All housing reservations must be made through the AAPD Registration and Housing Service Center. Only one reservation allowed per form.


Hotel Block

AAPD Exhibits, Registration, Scientific Program and events take place at the Walt Disney World Dolphin Hotel.

The Swan Dolphin Hotel (Headquarters hotel)
$219    Single    $237    Double

A resort fee of $12 per room per day includes complimentary bottled water replenished daily, high speed internet access, unlimited admission to the fitness centers featuring the Westin Workout and unlimited local calls and 800 number up to sixty minutes, and 20 minutes of domestic long distance per day.

Rates are subject to a current tax of 12.5 percent; tax is subject to change.


Additional Hotel

Walt Disney Yacht Club Resort

Delight in the formal grace of a grand New England-style yacht club at this lakeside hotel. Disney’s Yacht Club Resort® is walking distance to Epcot® and a convenient boat ride to Disney’s Hollywood Studios®. The resort is just steps from the Walt Disney World Dolphin Convention Center® where the AAPD Annual Session is located. 

$212    Single/Double

Rates are subject to a current tax of 12.5 percent; tax is subject to change. 

Amenities include: 

  • Complimentary round trip airport and luggage service on "Disney’s Magical Express"
  • Complimentary self parking
  • Complimentary health club access
  • Complimentary Disney Transportation to the Theme parks and Downtown Disney 
  • Complimentary Wi-Fi access in the guest rooms and public areas of hotel
  • Complimentary airline check-in on day of departure at the hotel (on most major domestic carriers)
  • Guest ability to charge to their guest rooms from most Disney venues around Walt Disney World
  • Extra Magic hours in the Theme Parks on select days 


Housing Reservation Methods

Online: http://www.aapd.org/annual
Fax: (301) 694-5124
Credit card only. Allow 7-10 days for processing and receipt of registration confirmation.
NOTE: Please do not mail after faxing.

AAPD 65th Annual Session
PO Box 4088
Frederick, MD 21705

Credit card or check (drawn on U.S. bank in U.S. funds) must accompany a completed registration form. No wire transfers or purchase orders will be accepted. Allow 7 – 10 days for processing and receipt of registration confirmation.

Reservation Deadline

All housing requests must be submitted by Wednesday, May 1, 2013, by 5 p.m. PST in order to receive the AAPD discounted room rate. After May 1, 2013, rooms and rates are subject to availability.

Housing Information and Change/Cancellation Policies

  • Reservations are processed on a first-come, first-served basis.
  • All reservations require a one night’s room and tax guarantee. The hotel deposit may be paid with a check drawn on U.S. banks submitted with a form (mailed forms only). Checks should be made payable to Experient, not AAPD. Checks for hotel deposits should NOT include registration fees. This deposit will be credited to your first night stay.
  • Acknowledgement of reservation request is sent after each reservation form is received/processed, as well as each time a reservation is modified/changed and or cancelled. For online reservation housing, acknowledgement is immediate. For fax/mailed forms, acknowledgement will be sent within two business days of completion of processing. Please review acknowledgements carefully for accuracy. If you do not receive an acknowledgement within 14 days of submission, please call AAPD Registration and Housing Services Center at (800) 974-3084.
  • All hotel room rates are subject to applicable state and local taxes in effect at the time of check-in (currently 12.5 percent)
  • AAPD discounted room rates are applicable May 21 – May 27, 2013, subject to availability.
  • Changes must be made on or before May 1, 2013, at 5 p.m. (PST) and online by accessing your registration/housing record or in writing via e-mail to aapd@experient-inc.com.
  • All cancellations must be received a minimum of 72 hours prior to arrival in order to receive a refund of your deposit. No refunds will be given for cancellations within 72 hours of arrival or for no shows.
  • A portion of the room rate is used to offset the expense of registration and housing services.